TRAXICO LLC Safety Policy

1.  Introduction

At TRAXICO TECHNICAL SERVICES LLC, safety is our top priority. We are committed to providing a safe, healthy, and hazard-free workplace for all employees, subcontractors, clients, and visitors. Our safety policy aims to ensure that every individual in our organization is protected from work-related injuries, illnesses, and accidents.

This policy is designed to meet and exceed all applicable UAE health, safety, and environmental regulations. It serves as a guideline for implementing effective safety measures, hazard prevention programs, and emergency response plans.

Our goal is to establish a “Safety First” culture that promotes proactive risk management, accountability, and continuous improvement in health and safety standards.

2.  Objectives

  Prevent workplace injuries, illnesses, and fatalities.

  Ensure compliance with UAE and international safety standards.

  Encourage a culture of safety awareness, responsibility, and accountability.  Eliminate hazards and control risks through proactive measures.

  Provide employees with safety training and emergency response skills.  Improve workplace ergonomics to prevent long-term health issues.

 Ensure all tools, machinery, and equipment are properly maintained.  Implement emergency response and disaster management plans.

  Reduce environmental impact through sustainable safety practices.

  Protect company assets, including buildings, vehicles, and machinery.

3.  Responsibilities

3.1.   Management Responsibilities

Develop and enforce workplace safety standards and policies. Conduct routine safety audits, risk assessments, and inspections.

Ensure compliance with Dubai Municipality HSE guidelines and UAE labor laws. Allocate sufficient budget and resources for safety programs.

 Maintain proper records of workplace accidents, injuries, and near-misses.  Implement and review safety performance KPIs.

  Reward and recognize employees who actively contribute to workplace safety.

3.2.   Supervisor Responsibilities

  Ensure all workers are trained and adhere to site-specific safety rules.  Enforce the use of Personal Protective Equipment (PPE).

  Identify and report unsafe behaviors, conditions, or equipment malfunctions.  Provide on-the-job coaching and mentorship for safe work practices.

  Stop any activity that poses an immediate safety risk.

3.3.   Employee Responsibilities

  Follow all workplace safety rules, procedures, and instructions.  Participate in mandatory safety training sessions.

  Properly use PPE, tools, and machinery.

  Report all hazards, unsafe acts, and near-misses immediately.

 Refrain from horseplay, reckless behavior, or drug/alcohol use at work.  Take responsibility for their own safety and that of their colleagues.

4.   Workplace Safety Guidelines

4.1.   Fire Safety

  No smoking in restricted areas.

  Keep fire exits and escape routes clear at all times.

 Regular testing of fire alarms, sprinklers, and extinguishers.  Employees must attend fire safety drills and training.

4.2.   Electrical Safety

 Inspect power tools, cables, and outlets before use.  Avoid overloading circuits and improper wiring.

  Only qualified electricians should perform electrical repairs.

  Immediately report any exposed wires, sparks, or overheating equipment. 

4.3.    Chemical and Hazardous Material Handling

Proper labeling and storage of hazardous chemicals.

Workers must wear protective gloves, masks, and safety glasses when handling chemicals.

  Proper ventilation in areas where chemicals are used.

  Disposal of hazardous waste must comply with UAE environmental laws.

4.4.    Machinery and Equipment Safety

 Employees must be trained before operating heavy machinery.  Machines should be inspected daily before use.

  Never bypass safety guards or interlocks.

  Lockout/Tagout (LOTO) procedures must be followed during maintenance.

4.5.    Working at Heights

  Use certified ladders, scaffolding, and harnesses.

  Conduct pre-work risk assessments before working at heights.

 Never work at heights during strong winds, rain, or poor visibility.  Regularly inspect fall protection equipment.

5.  Emergency Response and Crisis Management

5.1.   First Aid and Medical Assistance

  First-aid kits must be available at all work sites.

  At least one trained first-aid responder must be on-site.

  Any injury, no matter how minor, must be reported immediately.

5.2.   Evacuation Procedures

  Evacuation routes must be clearly marked and accessible.

  Employees must participate in emergency evacuation drills.

  Supervisors will act as evacuation coordinators during emergencies.

5.3.   Reporting Workplace Incidents

  All accidents, near-misses, and hazards must be reported immediately.

 Investigations will be conducted to determine root causes and prevent recurrence.  Management will implement corrective and preventive actions.

6.   Personal Protective Equipment (PPE) Policy

PPE is mandatory based on job roles:

Construction sites – Hard hats, gloves, steel-toe boots, safety vests. Electrical work – Insulated gloves, protective goggles, arc flash suits.

  Welding work – Welding helmets, heat-resistant gloves, respirators.

  Confined spaces – Full-body harnesses, oxygen detectors, safety lines.

7.  Workplace Violence and Harassment Prevention

 The company has zero tolerance for workplace violence, bullying, or harassment.  Employees should report any threats, abuse, or discrimination immediately.

  Strict confidentiality and non-retaliation policies apply.

8.   Fatigue Management and Work Hours Policy

 Employees should take regular breaks to prevent fatigue-related accidents.  Shift schedules will be monitored to avoid excessive work hours.

  Workers are encouraged to report exhaustion or stress-related issues.

9.   Environmental and Sustainability Commitment

  Reduce workplace waste, emissions, and pollution.

  Implement eco-friendly materials and energy-saving practices.  Encourage paperless documentation and digital workflows.

10.   Continuous Improvement and Policy Review

 The safety policy will be reviewed annually to ensure effectiveness.  Employee feedback will be used to update safety procedures.

  The company will stay updated with new UAE safety regulations.

11.  Ergonomics and Workplace Design

  Workstations must be designed to reduce strain on employees.  Chairs, desks, and tools should be adjustable and ergonomic.

 Employees should be trained on proper lifting techniques to prevent injuries.  Regular breaks should be encouraged to avoid musculoskeletal disorders.

12 & 13. Heat Stress and Working in Hot Environments

Employees working outdoors or in high-temperature areas must take frequent hydration breaks.

Shade structures and ventilation must be provided where necessary.

  Supervisors should monitor employees for heat exhaustion symptoms.  Light, breathable clothing should be worn in extreme heat conditions.

  Ice packs, cooling vests, and electrolyte drinks should be provided as needed.

14.   Confined Space Safety

  Entry into confined spaces (tunnels, tanks, ducts) must follow strict safety procedures.

 Atmospheric testing must be conducted before entry to check oxygen levels, gases, and toxicity.

 Only trained personnel should enter confined spaces, and a standby person should always be present.

  Workers must use harnesses and lifelines in confined spaces.

  Emergency rescue procedures must be clearly outlined and practiced.

15.   Road and Transportation Safety

  Employees driving company vehicles must have valid licenses and undergo defensive driving training.

  Seat belts must be worn at all times while driving or riding in company vehicles.

  Speed limits, traffic rules, and UAE road safety regulations must be strictly followed.

  No use of mobile phones while driving unless using a hands-free system.

  Regular vehicle maintenance checks must be conducted to ensure roadworthiness.

 Employees must not drive if feeling fatigued or under the influence of medication that causes drowsiness.

16.   Workplace Housekeeping and Cleanliness

All work areas must be kept clean, dry, and free of clutter. Spills must be cleaned immediately to prevent slips and falls. Tools and equipment should be properly stored after use.

  Regular disposal of waste and hazardous materials must follow safety and environmental regulations.

  A dedicated cleaning schedule should be followed for high-traffic areas.

17.  Noise Control and Hearing Protection

 High-noise areas (construction, welding, grinding) must have mandatory hearing protection (earplugs or earmuffs).

  Work areas producing above 85 dB noise levels should have noise barriers or soundproofing.

  Employees working in noisy environments should undergo regular hearing tests.

  Equipment should be regularly maintained to reduce unnecessary noise pollution.

18.   Emergency Communication and Reporting System

  Employees must be aware of emergency contact numbers for medical, fire, and police services.

  Worksites should have designated emergency assembly points.

 Safety incidents should be reported through a formal reporting system (incident logs, digital reporting).

  Every workplace must have a notice board or digital system displaying safety updates and emergency contact details.

19.   Fatigue Risk Management

  Employees working long shifts must take adequate rest breaks.

  Night shift workers should have rotational schedules to reduce long-term fatigue effects.

  Supervisors must monitor workers for signs of extreme tiredness that could compromise safety.

  Employees should be encouraged to report fatigue concerns to management.

20.    Safety Training and Competency Development

Employees must undergo safety training before starting hazardous work. Safety refreshers should be conducted quarterly or after a major incident.

  Toolbox talks should be held before starting high-risk tasks.

 Safety manuals and standard operating procedures (SOPs) should be easily accessible.

  New employees must complete a full safety induction program.

21.  Smoking and Substance Abuse Policy

  Smoking is strictly prohibited in work areas except in designated smoking zones.

 Employees under the influence of alcohol, drugs, or unauthorized medications will not be allowed to work.

 Random drug and alcohol testing may be conducted for employees operating heavy machinery.

 Counseling and rehabilitation programs should be provided for employees struggling with substance issues.

22.   Cybersecurity and Digital Safety

  Employees must follow IT security policies to prevent cyber threats.

 Workstations should be password-protected to prevent unauthorized access.  Phishing awareness training should be conducted to prevent cyberattacks.

  Confidential company and client data must be securely stored and shared.

23.   Workplace Signage and Safety Markings

 All hazardous areas must have proper warning signs (e.g., “High Voltage,” “Danger: Slippery Surface”).

  Emergency exit signs must be illuminated and clearly visible.

  Floor markings should indicate safe walking paths, fire exits, and hazardous zones.  Employees should be trained to recognize and follow all workplace signs.

24.   Pandemic and Health Emergency Preparedness

Hand sanitizers and handwashing stations must be available at all sites. Employees should follow social distancing and hygiene protocols during health emergencies.

 Temperature checks and health screenings may be conducted during outbreaks.  Sick employees must be encouraged to stay home and seek medical attention.

25.   Lone Worker Safety Procedures

 Employees working alone must check in regularly with supervisors.  Lone workers must carry emergency communication devices.

  Risk assessments must be conducted before allowing lone work.

 Supervisors must ensure that lone workers have access to first aid and emergency response resources.

26.   Visitor and Contractor Safety Management

  All visitors must sign in at security checkpoints before entering work premises.

 Contractors must comply with TRAXICO TECHNICAL SERVICES LLC’s safety policies.

  Visitors must wear PPE when entering hazardous areas.

  A safety briefing must be given to all visitors before entering a work site.

27.  Workplace Stress Management

  Employees should have access to mental health resources and counseling.  Managers must recognize and address signs of workplace stress.

  Workloads should be managed to avoid burnout.

  Regular employee feedback and surveys should be conducted to assess stress levels.

28.   Hazardous Waste Management

  Proper labeling, storage, and disposal of hazardous materials must be followed.  Employees must receive training on handling hazardous waste safely.

  Hazardous materials should be kept away from water sources to prevent contamination.

  UAE environmental regulations must be strictly followed.

29.   Security and Access Control

Only authorized personnel should be allowed in restricted areas. Surveillance cameras should be used to monitor high-risk areas. Employees must wear identification badges at all times.

  Any suspicious activities must be reported to security immediately.

30.    Safety Incentives and Reward Programs

 Employees who follow safety protocols will be recognized and rewarded.  Near-miss reporting should be encouraged with positive reinforcement.

 Annual safety performance awards should be introduced to motivate employees.  Departments with zero-incident records should receive incentives or bonuses.

31.   Mental Health and Well-being

  Employees should have access to mental health support, counseling, or Employee Assistance Programs (EAPs).

  Stress management workshops should be conducted periodically.

  Workloads should be distributed fairly to avoid excessive stress and burnout.

 Employees should be encouraged to speak up about mental health concerns without stigma.

32.   Workplace Violence Prevention

  The company has zero tolerance for workplace violence, threats, or abuse.

  Any form of harassment, bullying, or discrimination will result in immediate disciplinary action.

  Employees should report any threats or violent behavior to management immediately.

 Security personnel must be trained in handling workplace conflicts and emergencies.

33.   Slips, Trips, and Fall Prevention

  All floors and walkways must be kept dry and free from obstacles.  Employees should wear slip-resistant footwear in high-risk areas.

  Warning signs should be placed near wet floors, uneven surfaces, or temporary hazards.

  Handrails should be installed near staircases, ramps, and elevated areas.

34.   Handling of Sharp Objects and Tools

Employees must use protective gloves and safety gear when handling sharp tools. All sharp objects (blades, needles, glass) should be disposed of in designated containers.

  Cutting tools must be stored in safe, secured locations when not in use.

  Employees must be trained in proper handling techniques to avoid injuries.

35.   Working in Extreme Weather Conditions

  Outdoor work must be rescheduled or modified during extreme heat, storms, or heavy rain.

 Employees should wear weather-appropriate clothing (heat-resistant or waterproof).

  Frequent breaks and hydration must be provided in high-temperature conditions.  Emergency shelters should be available in case of sudden weather changes.

36.   Hand and Power Tool Safety

  Tools must be inspected before use to ensure they are in proper working condition.

  Employees must wear appropriate PPE (gloves, goggles, ear protection) when using power tools.

  Damaged or faulty tools must be removed from service immediately.  Proper tool storage and lockout procedures must be strictly followed.

37.  Radiation Safety (If Applicable)

 Employees working near radiation-emitting equipment must wear protective lead aprons and radiation badges.

  Only qualified personnel should operate radiation-related equipment.

  Regular health check-ups should be provided for employees exposed to radiation.

 Radiation safety zones should be clearly marked and restricted to authorized personnel.

38.   Pest Control and Workplace Hygiene

  The workplace must be regularly inspected for pests and infestations.  Food and waste should be properly stored to prevent attracting pests.

  Employees should report any pest sightings to management immediately.

  Only approved and safe pest control methods should be used in the workplace.

39.   Warehouse and Material Handling Safety

All warehouse employees must undergo training on proper lifting and handling techniques.

Heavy loads should be lifted using forklifts, pallet jacks, or mechanical aids instead of manual handling.

  Stacking of materials should follow weight and height guidelines to prevent collapses.

  Aisles and emergency exits should remain clear of obstructions at all times.

40.    Emergency Medical Preparedness

  First-aid kits must be easily accessible in every department.

 At least one certified first-aid responder must be available at all times.  Employees should be trained in basic CPR and first-aid response.

  A protocol must be in place for transporting injured employees to medical facilities.

41.   Safe Use of Ladders and Step Stools

  Employees must use only approved, stable ladders and step stools.  Always maintain three points of contact when using ladders.

  Do not overreach or carry heavy objects while on a ladder.

  Ladders must be inspected regularly for defects or damage.

42.   Hazardous Gas and Chemical Leak Response

  Gas detectors should be installed in areas prone to leaks or chemical exposure.  Employees should be trained in evacuation procedures in case of a gas leak.

  Respiratory protection (gas masks, ventilators) should be available when working with hazardous gases.

  Proper ventilation must be maintained in chemical storage and processing areas.

43.   Machine Guarding and Lockout/Tagout (LOTO) Procedures

  All machines must have safety guards and emergency stop buttons.

  Lockout/Tagout (LOTO) procedures must be followed during maintenance or repairs.

  Only trained personnel should operate or repair machinery.

  Employees must never bypass or remove safety guards while operating equipment.

44.   Safe Storage of Flammable Materials

Flammable liquids and gases must be stored in approved safety containers. Storage areas should have fire extinguishers and ventilation to reduce risks. Employees must not smoke or use open flames near flammable storage areas.

  Regular inspections should be conducted to check for leaks or damage.

45.   Security Threats and Workplace Intruder Response

  Employees should be trained to recognize and report suspicious activity.

  Security alarms and surveillance cameras should be functional at all times.  Access control should be maintained through ID badges and visitor logs.

  A clear workplace lockdown procedure should be in place in case of threats.

46.    Personal Hygiene and Disease Prevention

  Employees should wash hands regularly, especially before eating or after handling materials.

  Personal protective equipment (PPE) must be clean and properly maintained.

  Sick employees should be encouraged to stay home to prevent spreading illnesses.

  Shared tools and surfaces should be disinfected regularly to prevent contamination.

47.   Disaster Recovery and Business Continuity Plan

 A structured disaster recovery plan should be in place for fire, natural disasters, or cyber threats.

 Employees should be trained on how to respond in case of workplace disasters.  Emergency response teams should be assigned for different types of disasters.

 A backup system for critical company data should be maintained to prevent business disruptions.

48.   Customer and Public Safety

  Customers or visitors entering the premises must be briefed on safety protocols.

  Any hazards in public areas (slippery floors, construction zones) must be clearly marked.

 Employees should assist customers with safe navigation in hazardous areas.  Emergency exits should be clearly accessible to all visitors.